Student Conduct

Students found responsible for violating the Code of Student Conduct (Code) may be assigned disciplinary sanctions. The information below is designed to help students understand and successfully complete their disciplinary sanctions. Sanctions include, but are not limited to the following:

1. Written Reprimand: an official letter of censure.

2. Fines: In all cases of fines, payment must be made in the form of U.S. dollar bills, personal check or money order. Coins totaling more than $1.00 will not be accepted.

3. Work Sanction: supervised work in University programs, offices, buildings, residence halls, or off campus programs.

4. Restitution: Repayment to the University or to any affected party for damages and/or injury.

5. Educational Classes/Projects: such as AlcoholEdu, Substance Education Class, or Research/Reflection Paper.

6. Referral: To appropriate community resource such as individual alcohol/substance assessment and/or consultation.

7. Other Sanctions: as appropriate to the circumstances of a given case.

8. Party Restriction: loss of the privilege for any parties to be hosted in a student’s residence.

9. Housing Relocation: loss of the privilege of remaining in current housing and required to relocate to other housing on campus. This may include requiring a student to move from off campus housing to residential housing on campus. The student's parent(s) /guardian will be notified if he/she is a dependent.

10. Apartment Living Suspension: loss of the privilege of registering in the next apartment selection process and barred from residing in a University apartment or townhouse for a specified period of time. The student's parent(s)/guardian will be notified if he/she is a dependent.

11. Housing Probation: an official warning that further violations would constitute grounds for loss of the privilege of living in that particular residence hall, apartment complex and/or in any University housing for a specified period of time or until a specific condition or conditions are met. A notification of the possibility of a change in housing will be sent to a student's parent(s) /guardian if he/she is a dependent.

12. Housing Suspension: Loss of the privilege of living in any University housing for a specified period of time or until a specific condition or set of conditions are met. The student's parent(s) /guardian will be notified if he/she is a dependent.

13. Housing Expulsion: loss of the privilege of living in any University housing at any time. The student's parent(s) /guardian will be notified if he/she is a dependent.

14. Disciplinary Probation I: an official disciplinary warning status enacted for a specified duration admonishing a student that any further misconduct during this time period may result in suspension. A copy of the notice is sent to the student's Academic Dean; and to the student's parent(s)/guardian if he/she is a dependent.

15. Disciplinary Probation II: an official disciplinary status enacted for a specified duration stipulating that a student, in lieu of active university suspension, is being allowed to remain at the University provided that the student adheres to certain conditions, as set by the Board or Administrator. Failure to meet these conditions will result in automatic active suspension from the University. The Office of Student Conduct shall determine whether the conditions have been satisfied or violated. The student's Academic Dean will be notified that the student is on Disciplinary Probation II, as will the student’s parent(s) /guardian if he/she is a dependent.

16. Active University Suspension: complete separation from all University activities, services, facilities and grounds. Active suspension may be term or conditional. Upon return to the University, the student will be placed, automatically, on Disciplinary Probation for a minimum of one year. An active suspension shall be noted as "disciplinary suspension" on the academic transcript. A copy of the notice is sent to the student's Academic Dean; and to the student's parent(s)/guardian if he/she is a dependent.

• Term suspension shall be for a stipulated period of time, not to exceed two years, after which the suspended student may return to the University.

• Conditional suspension shall qualify re-entry to the University community pending the fulfillment of certain conditions by the student that are reasonably necessary to his continued academic success and peaceful conduct in the community. Subject to fulfillment of the stipulated conditions, the suspension shall be indefinite. The Office of Student Conduct shall determine whether the conditions have been satisfied.

17. Disciplinary Dismissal: permanent termination of the individual's relationship with the University. This includes all activities, services, facilities, and grounds, undergraduate, graduate and professional schools. A dismissal shall be noted as "Disciplinary Dismissal" on the academic transcript. A copy of the notice is sent to the student's Academic Dean; and to the student's parent(s)/guardian if he/she is a dependent.

APPEALS OF DISCIPLINARY DECISIONS

A decision reached by a Hearing Board or through Administrative Action may be appealed by the Respondent to the Appeals Committee. A Respondent who requests an appeal is called the “appellant”. An appeal consists of a review of the written record and supporting documents based only on the grounds set forth in the Code. The decision of the Hearing Board or authorized Administrator may be appealed to the Appeals Committee only once and the decision of the Appeals Committee is final. 

SANCTIONS HELD IN ABEYANCE

Any sanctions imposed by the Hearing Board or through Administrative Action are held in abeyance until the deadline for submission of a Statement of Appeal has passed. Once a student has submitted an Appeals Cover Sheet and a Statement of Appeal, his/her sanction(s) will continue to be held in abeyance pending final appeal decision outcome. Note: Sanctions are not held in abeyance in instances of Emergency Administrative Actions. Likewise, certain sanctions imposed under the summer system (see p. 5) will not be held in abeyance.

ALTERNATIVE PAYMENTS

The Office will consider alternative arrangements in lieu of paying a fine in special circumstances, at the discretion of the Associate Director. Fines may be converted to work sanction hours at a rate of 1 hour for every $10. Once converted to hours, the student may not convert the hours back into the fine.

Failure to pay a fine by the sanction deadline will result in that fine being doubled and billed directly to their student account. Fines may be paid with cash or personal check. Checks payable to "Georgetown University." No credit card or GoCard payments are accepted. Students may request their fine be billed to their student account. To do so, a student must complete an authorization form granting permission to the Office of Student Conduct to bill the account and disclose the nature of that charge to any parent or legal/financial guardian who inquires about the charge. These guidelines apply for administrative fees for AlcoholEdu

SANCTION DEADLINES

Deadlines for completing sanctions are outlined in the students Administrative Action Notice. Students will typically be given 14 calendar days from the date of their Administrative Action letter to pay fines and five calendar days to sign up for work sanctions.  Students are given 1 calendar day for each hour of work sanction(i.e. if a student is assigned 5 work sanction hours, they will be given 5 calendar days to complete those hours). Fines not paid by their deadline will be doubled and charged to the student's account.  Failure to complete work sanction hours by the assigned deadline will result in those hours being doubled. A new deadline for the doubled hours will be assigned.

Failure to complete the doubled hours by this deadline may result in the student being placed on disciplinary probation along with the revocation of the student’s Senior Week participation privileges until the sanction is completed.

It is the responsibility of students to know their deadlines and complete their sanctions by them. The Office of Student Conduct does not provide reminder notices. Students will receive one notice regarding their work sanction hours: when their deadline has passed and their hours are doubled.

Requests for extensions for completing sanctions should be made to the Office of Student Conduct. Absent explicit authorization for an extension, students are accountable for the deadlines assigned. Extension requests are at the discretion of the Director or Associate Director of Student Conduct.

If you do not follow-up as instructed, you may be charged an additional Category “A” violation for Failure to Meet Deadlines of a Disciplinary Action