Record Requests & Background Checks

When applying for jobs, internships, study abroad programs, graduate/professional school, and other opportunities both inside and outside of Georgetown University, an official background check into a student’s Disciplinary Record may be required.

While it is not uncommon for a school or employer to require a student to give permission for a background check, the Office of Student Conduct will not release information regarding a student’s disciplinary records without the student’s written consent, except in cases permitted by the Family Educational Rights and Privacy Act of 1974 and enumerated in the Georgetown University Bulletin.

Submit a Request for Your Disciplinary History

To request a copy of your disciplinary history clearance, you must submit a Disciplinary History Clearance Form, located below.  Typically, the Office of Student Conduct will release a copy of your Disciplinary History Clearance within 5-10 business days of receipt of the request. If a graduate school or employer requests a copy of your disciplinary history be sent directly to them, the Office of Student Conduct will email and/or mail a clearance form to the email or physical address indicated on your request.

If you have a Disciplinary Record, the Disciplinary History Clearance will include an outline of any violations and your sanction compliance. However, under most circumstances, except in cases which resulted in suspension or dismissal, a student’s disciplinary record will be purged upon graduation. For more information regarding the Office of Student Conduct’s record-retention policy, please see the Code of Student Conduct.

Please note, the Office of Student Conduct does have access to records for students in the School of Medicine or Law Center.

Current Student Request Form

Follow this link to view the current student request form.

Former Student Request Form

Follow this link to view the Former Student Request form.

Information for Investigators

If you are conducting a background check on a current or former student, the Office of Student Conduct will not release any information to an investigator without receiving written consent from the student to release his/her records. 

Additionally, the Office of Student Conduct will not release any information via email or telephone.   All investigators must come to the office during background check office hours (located below) and present the following information to the Office of Student Conduct before receiving any information:

• Personal security credentials (e.g. Investigator ID badge)
• A form of written consent from the student permitting the Office of Student Conduct to release his/her records.

Background Check Office Hours Information (Updated: Spring 2015):

• Location:  5th Floor, Leavey Center, Georgetown University
• Times:  Monday, 10:00 AM – 5:00 PM; Wednesday, 10 AM – 4:00 PM; Friday, 3:00 PM – 5:00 PM

Investigators are encouraged to fax or email their background check clearance form to the Office of Student Conduct a minimum of 5 business days in advance of their visit.

• Fax:  (202) 687.6255
• Email:  studentconduct@georgetown.edu

Background Check Office Hours

Investigators conducting background checks must come, in-person, to the Office of Student Conduct during the following office hours to receive information:

• Monday, 10:00 AM – 5:00 PM
• Wednesday, 10 AM – 4:00 PM
• Friday, 3:00 PM – 5:00 PM

_{Updated: Spring 2015}