Student Records

The Office of Student Conduct maintains records of all community standards cases in accordance with University policy and federal law. Disciplinary records are an important part of documenting accountability, supporting student learning, and ensuring fairness and consistency across the Community Standards Process.

Confidentiality

Disciplinary records are protected by the Family Educational Rights and Privacy Act (FERPA). This means:

  • Records are considered confidential educational records.
  • Information from a student’s conduct record is not shared without the student’s written consent, except as permitted by law.
  • Parents and families do not have automatic access unless the student provides consent or certain safety exceptions apply.

Retention of Records

  • Most disciplinary records are maintained for seven years after the date of the incident.
  • Records involving suspension or dismissal are retained permanently.

Accessing Student Records

For Current/Former Students

Submit the Third Party Record Request Form

This form is for current students wishing to release their records to an outside party. This form allows current students to authorize the release of their disciplinary record to graduate or professional schools, employers, bar admissions committees, or other external institutions. No information is released without the student’s explicit consent.

For Current/Former Students

Submit the Record Request Form.

For current or former students who wish to review their own record, the Record Request Form provides access to their complete disciplinary history. Through this process, students can see the incidents, outcomes, and sanctions associated with their record.

For Campus Partners

Submit the Conduct History Request Form.

The Conduct History Request Form is used to request disciplinary history for current students. Campus partners most often submit these requests to determine eligibility for programs such as study abroad, leadership positions, scholarships, or other University-sponsored opportunities.

For more information about the Office of Student Conduct’s Recordkeeping policy, please refer to the Code of Student Conduct.